Proofing software helps teams manage artwork, publishing and print approval workflows without losing track of versions, comments, deadlines or sign-off decisions.
SMXi builds bespoke workflow software for organisations where proofing is part of a larger operational process, such as print production, marketing asset ordering, client approval or publishing administration.
What proofing software can control
Version history
Track files, comments, revisions and approvals in one controlled place.
Approval workflow
Route work through internal teams, clients or suppliers with clear status.
Reporting
See outstanding approvals, bottlenecks, turnaround times and completed work.
When bespoke proofing software is useful
A bespoke route is useful when the proofing process is connected to orders, membership records, customer data, fulfilment, finance exports or older systems that standard proofing tools do not fit.
Proofing workflows with clearer control
Proofing software should make it obvious what has been sent, who has reviewed it, what changed, and what is approved for the next stage.
Why version control matters
A controlled proofing workflow keeps version history and decisions in one place.
Designed around the approval route
SMXi can model client sign-off, internal review and supplier input so the software supports the way the work actually moves.
Useful management visibility
Managers need to know what is waiting, overdue, building up in rework and ready to proceed.
What we usually check first
- How files are received, named, versioned and stored.
- Who approves each stage and what counts as final sign-off.
- Where comments, rejections and amendments are currently recorded.
- What notifications or reminders users need.
- What reports are needed for turnaround time, overdue work and completed jobs.
Where this connects to other SMXi work
See print software, Approval Pipeline and the approval pipeline case study.
Common questions
What is proofing software?
Proofing software manages review, approval and correction workflows for artwork, print, publishing or marketing assets. It helps teams track versions, comments, status and deadlines.
Who uses proofing software?
Publishers, printers, designers, marketing teams and client service teams use proofing software when approvals, changes and version control need to be clear.
Can SMXi build proofing software around an existing process?
Yes. SMXi can design proofing workflows around current users, approval stages, file handling, notifications, reporting and integration needs.
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